Collaboration & Office Manager

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Date: Nov 4, 2025

Location: Wien, AT

Company: Mondi AG

As our Collaboration & Office Manager, you are the heartbeat of our team — the one who keeps everything (and everyone) running smoothly. You’ll blend operational excellence with a people-first mindset, making sure our workspace feels inspiring, our processes run efficiently, and our team can focus on what they do best. You will work closely with the BU Finance Director, the BS COO Containerboard and the Containerboard leadership team. If you love bringing structure, creating great vibes at work, and being the go-to person who gets things done — this role is for you. 

 

Your responsibilities:

  

  • Be the good soul of the team – foster a positive, supportive, and well-organised environment where everyone feels empowered to do their best work 

  • Optimise operations – design and implement processes that make our collaboration smoother, smarter, and more efficient 

  • Support leadership – handle travel arrangements, schedule management, and daily coordination for seven leaders to help them stay focused and productive 

  • Be the organisational anchor – support the entire team with day-to-day operational and administrative tasks 

  • Own the workspace – maintain and organize the office to ensure it’s welcoming, professional, and functional 

  • Coordinate collaboration – plan and organise on-site and off-site meetings that bring people together and inspire great teamwork 

  • Boost culture – plan and implement memorable company events, support onboarding for new hires, and champion initiatives that enhance employee engagement and satisfaction 

  • Project coordination – provide hands-on support to ensure internal projects and commitments move forward on time 

  • Handle invoice management – track, verify, and process invoices efficiently 

  • Keep things on track – follow up on internal commitments and ensure progress across key team initiatives 

 

Our requirements: 

 

  • Strong organisational and multitasking skills with a proactive mindset 

  • A genuine passion for people and creating a great team culture 

  • Excellent communication skills in English and German 

  • Solid experience in office management, team coordination, or executive assistance 

  • Proficiency in using MS Office tools 

  • A detail-oriented, can-do attitude and the flexibility to handle the unexpected 

 

Languages:  

  • Fluent in German and English, both written and spoken  

  • Any additional language is an advantage 

 

Education:  

  • Bachelor’s Degree from an accredited university or college in general management of advantage  

 

Experience: 

  • Minimum of 3–5 years of professional work experience, with a solid experience in office management, team coordination, or executive assistance 

 

 

We strive to create a culture that inspires our people to reach their full potential. Going the extra mile – for colleagues and customers – our people drive our passion for performance and are the key ingredient of Mondi’s success. Be part of our future. 

Do you want to know more about Mondi? We are a global leader in packaging and paper, contributing to a better world through innovative solutions that are sustainable by design. Our global team of 24,000 people works across 100 production sites in more than 30 countries.

Our strength lies in our diversity. We are dedicated to creating a team that reflects the diversity of the world we operate in. We encourage applications from traditionally underrepresented groups, including women, visible minorities, LGBTQI+ individuals, and people with disabilities. Even if you don't meet all the listed qualifications, we still want to hear from you. We believe in your potential and are committed to supporting you as you grow and learn at Mondi. If you need any accommodations during the recruitment process, please reach out to the contact person listed above.

Only CVs uploaded onto our online career platform will be taken into consideration. With your application, you will be redirected to our recruiting platform. After creating an account, you will receive an activation link. If you do not find the email in your inbox, please check your spam folder or add the address no-reply@mondigroup.com “safe list” or address book.

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